Agency Office Manager

Your business card will simply say Agency Office Manager. Because we couldn’t fit Agency Office-Opener Calendar-Organizer Lobby-Decorator Meeting-Maker Travel-Coordinator Client-Greeter Event-Coordinator Happiness-Manager.

If you’re up to the task, as Agency Office Manager you’ll own every aspect of our office operations—from anticipating needs to making sure nothing slips through the cracks to relentlessly pursuing solutions to any office need. You’ll be The Variable’s personal touch as first point of contact—whether greeting our guests or fielding incoming phone calls. It’ll be up to you to make people’s experience in our office amazeballs.

You Must

  • Open, prepare and maintain our agency office space—not only completing opening and closing to-do lists, but also providing the care and attention needed to take care of our people and our office space
  • Take responsibility for the “common spaces” in our office, keeping them clean and organized
  • Anticipate needs and recommend ways to make our office function and run more efficiently, including researching solutions, executing fixes and enforcing processes to maintain optimal workflow
  • Manage the inventory of office, kitchen, and grocery supplies
  • Manage office mail, mailing supplies, and assist with shipment needs
  • Be a warm and friendly first point of contact for our agency while fielding incoming phone calls and greeting guests
  • Greet our day-to-day visitors at the front desk, direct them to the proper meeting spaces, and provide any general support necessary
  • Serve as our point of contact for office-related vendors
  • Review daily calendar to determine where “special assistance” to staff may be needed (e.g., conference room scheduling, food or refreshments for client meetings, common space organization, etc.)
  • Schedule meetings, appointments and coordinate travel for executives and, at times, employees
  • Manage executive expense reports
  • Manage and run agency events, including planning and coordination with vendors, set-up, breakdown, etc.
  • Coordinate monthly birthday/anniversary celebrations
  • Assist HR Manager with setting up desks for new hires
  • Work with AD of Operations on any operational issues that arise, including arranging and managing any necessary office repairs

You Have

  • 1-3+ years of experience in office administration
  • Minimum of an Associate’s Degree in Business Administration is preferred
  • Proficiency in Microsoft Office, including Excel, Word and PowerPoint
  • Excellent written and verbal communication skills
  • The ability to multitask
  • Attention to detail and problem-solving skills
  • Strong organizational and planning skills in a fast-paced environment
  • A friendly, can-do attitude with an upbeat energy
  • Interest in opportunities to learn and grow in a highly creative and collaborative environment

Application

  • Accepted file types: pdf, doc, docx, zip.
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